EXECUTIVE ASSISTANT

Job Title:                                  Executive Assistant 

 

Job Status:                               Full Time in Office

 

Number of Positions:                1

 

Schedule:                                Monday to Friday from 8:30 am - 5:00 pm

 

Hours/week:                            40 hours per week

 

Job Location:                          12700 Park Central Dr.  STE 200, Dallas, TX  75251

                                    

Objective:

We are looking for a highly motivated Executive Assistant to work as a part of our Operations Team and directly with one of our executives.  The ideal candidate is extremely organized, has a strong work ethic, can learn new tasks quickly, is comfortable with basic bookkeeping and is not afraid to take initiative.  We are in need of a capable Executive Assistant to help us continue in our current growth. 

 

Company Description:

High Point is an industry leading, ministry-minded travel resource for churches, mission agencies, Christian schools and para-church organizations.  Our goal is to help ministries and churches with logistical aspects of trip planning, save them time and money in the process, and allow them to spend more time making Christ famous.  

 

High Point is a growing company with a great family atmosphere.  In 2019 we sent over 40,000 people on international missions and many more on charter bus and ski trips.  We are not just trying to fill a functional job description, but are looking for an applicant who will become a key member of our team.

 

Executive Assistant - Job Profile and Description 

The job of the Executive Assistant is to work both directly with one of our executives and as a part of our operations team to support the mission of the Company and provide excellent service to our clients with regular tasks.  This process includes, but is not limited to basic day to day bookkeeping and data entry, direct client interaction to support any questions or needs for their trip, managing calendars and meeting schedules, assisting the operations team, and special projects and tasks as needed.  This is a highly administrative job.

 

Duties and Responsibilities 

• Provide excellent customer service to the wonderful ministries and churches we serve.

• Assisting and advising clients on travel information and helping them on selecting the best travel plan and schedule according to their needs.

• Answering phone calls/emails from clients and vendors enquiring on the travel information.

• Collecting payments and other transactions from clients/vendors and maintaining the records pertaining to each trip.

• Finalizing trip details, payments and itineraries in an efficient, but error free manor.

• Problem solving when difficult circumstances arise in order to serve the client and minimize losses

• Create and send final invoices and documents to client.

• Day to day basic bookkeeping and accounting data entry

• Calendar management

• First point of contact when executive out of office

• Company lunch and event planning

• Company Social Media presence and scheduled posts

• Assist with other miscellaneous tasks as the need arises

 

Skills and Specifications

• A mindset to help others

• Proactive and willing to take initiative

• Highly detailed with an ability to multitask

• Good organization, time management and interpersonal skills

• Desire to problem solve and come up with creative solutions as the need arises.

• Willing to take ownership and lead the process from beginning to end.

• Able to work in a team and willing to learn

• Excellent communication and listening skills

• Computer Skills - Must be able to navigate through Microsoft Office and our database.

• Mac proficient preferred

• Accounting/Bookkeeping experience a plus

• Social Media experience a plus

 

Benefits:           

• Partial health/dental insurance for full-time employees.  

• A company laptop is given to all employees.

• 401K Matching after year 1

• Long-Term Disability Coverage

• Travel discounts and perks. 

• Generous time off policy.

• Great working environment. 

• Very balanced and family centered office. 

 

Education and Qualifications

• No travel industry experience necessary, training will be provided.

 

Please submit your resume below or email  to resumes@highpointgo.com